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Sample Administrative Resume


John Smith

City, State Zip
Day: xxx-xxx-xxxx
Evening: xxx-xxx-xxxx
Email: [email protected]

Social Security No.: xxx-xx-xxxx
Country of Citizenship: USA
Veteran’s Preference: 10 Point
Highest Civilian Grade Held: GS-11
Vacancy Announcement Number: xxxx-xxx

Expertise in administrative, financial, and business operations affecting transportation management. Strengths include advanced knowledge of logistics and federal regulations as well as excellent organizational and communication skills.

Traffic Management Specialist                               October 1996 - Present
US Property and Fiscal Office (USPFO)
Camp Keyes, Augusta, ME                                         
Supervisor: Jane Doe, you may contact at xxx-xxx-xxxx
Pay Rate: $55,429/yr
Hours worked per week: 40
•    Analyze, advise, and prioritize transportation considerations related to the movement of freight and personnel via all modes.
•    Utilize various online shipping tools to accomplish the efficient movement of freight.  
•    Reconcile and approve Bills of Lading for payment through US Bank’s Powertrack program.  
•    Identify economic and efficient uses of transportation and project mission transportation requirements.  
•    Serves as technical advisor for the movement of hazardous materials.  
•    Develop budgetary and financial planning data in support of traffic management functions and manage budget associated with the commercial movement of freight.  
•    Use and interpret Joint Travel Regulations, Technical Manuals, Code of Federal Regulations, and various other applicable regulations.  
•    Administer the procurement of military and civilian passenger travel and supervises the Travel Service Provider for contract compliance.  
•    Directly supervise federal, military, and contracted employees.  
•    Prepare reports utilizing Microsoft Word and Excel.  
•    Brief supervisors and command on high visibility issues such as mobilizations and unit moves.   
•    Gather evidence and submit claims against commercial carriers for any loss or damage.  
•    Insure all centrally billed accounts are processed within allowable timeframes.

Human Resource Specialist                                December 1996 - Present
State Army National Guard
State, MA                                         
Supervisor: Jane Doe, you may contact at xxx-xxx-xxxx
Hours worked per week: 40
Duties: Responsible for the overall human resources functions including providing HR support and leadership to management.  Guided and managed the overall provision of Human Resources services, policies, and programs.
•    Responsible for recruiting and staffing.
•    Evaluated personnel qualifications.
•    Provided employee orientation, development, and training.
•    Prepared and processed recommendations for awards.

Transportation Assistant                                   August 1993 - October 1996
US Property and Fiscal Office (USPFO)
Camp Keyes, Augusta, ME                                                       
Supervisor: Jane Doe, you may contact at xxx-xxx-xxxx
Pay Rate: $35,265/yr
Hours worked per week: 40
•    Responsible for selecting appropriate mode of transportation based on the most efficient and economical  service.  
•    Determined appropriate mode, class of travel, and authorized routes for group and individual travel.  
•    Obtained Export Shipping Releases for shipments destined for outside the United States.  
•    Prepared Commercial Bills of Lading for the movement of freight utilizing the Surface Deployment and Distribution Commands, Electronic Transportation Aquisition program.  
•    Prepared Transportation Discrepancy Reports against commercial carriers for any lost, damaged, or astray freight; gathered evidence to support claims.  
•    Responsible for safeguarding all accountable forms.  
•    Performed duties of Traffic Manger in his absence.


•    Radioactive Commodity Identification and Transportation Course, 24 Hours, 02/08
•    Contracting Officer's Representative Course, 40 hours, 09/05
•    Technical Transportation of Hazardous Materials, 80 hours, 07/03
•    Introduction to Defense Transportation, 70 hours, 06/03
•    Information Assurance Security Officer Certification, 40 hours, 12/02
•    Global Freight Management, 40 hours, 03/01
•    Carlson Wagonlit Travel Counselor, 40 hours, 09/95


•    Quality Step Increase, 03/08
•    Cash award, 05/06
•    Performance award, 09/01
•    Performance award, 05/88


Coursework.  Vincennes University, Vincennes IN.              May 1999
Coursework.  Kennebec Valley Technical College, Fairfield ME.      May 1992
Diploma. Erskine Academy, China ME.                  May 1982  

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